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Report total pay, illness and accident insurance

Digital payroll declaration for companies

Why do you need to send us a payroll declaration? Find out why, and how you can quickly and easily submit it.

Why do we need you to declare your total payroll amount?

SWICA calculates the premiums for daily allowance insurance and accident insurance based on the provisional payroll information provided when the policy is taken out. The actual amount usually changes during the course of a year – for example as employees join and leave the company. At the end of the year, SWICA needs to know the actual total payroll amount in order to calculate the definitive premium. Depending on what changes have occurred, you will receive some of your money back or an invoice for the outstanding share of the premium.

Procedure for payroll declaration

1. Reminder about declaration
In November our customers receive a request via email or post to submit a payroll declaration. They have until the end of January to provide the final total payroll amount for the previous year.
2. Submit payroll declaration
You can submit the final total payroll amount to us either via the SWICA web portal or directly from your accounting system via Swissdec.
3. Receipt of final invoice
After you submit the final total payroll amount, SWICA will issue your final invoice. You will then receive a refund or bill for the outstanding amount.

FAQ about submitting declarations via the SWICA web portal

I've forgotten my user name. What do I need to do?

Where can I reset my password?

How can I change the mobile phone number that's registered to my account?

Can I make changes to payroll information once it has been submitted?

Who can I contact if I have any problems?

How can I switch to submitting my payroll declaration digitally?

FAQ about submitting declarations using Swissdec

Which accounting systems are certified by Swissdec?

What do I need to bear in mind with regard to Swissdec?

What do I need to do?

Why do I need an insurance profile?

Do I need a new insurance profile every year?

Why am I having problems with transmitting data?

Who can I contact if I have any problems?

Get in touch if you have any questions

Our employees would be happy to help you if you have any questions or you're not sure about something. You can find the relevant contact details on any SWICA document (for example your premium statement or the request for a payroll declaration).